Using the Intranet to Communicate with Your Team: A Guide

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Communication within your company is just as important as communication with your customers, and the intranet can help you to build the correct infrastructure that will allow your managers and your team to understand each other at all times. To find out how you can adopt the intranet into your business and how it can help you to communicate with your team, read on.

1.   Download the Right Intranet Software

The first step that you need to take in using the intranet to communicate with your team is being able to find the right intranet software. The different intranet options can be incredibly overwhelming to firms, especially if you have not completed your digital transformation yet. At Simpplr, they can help you to adopt the intranet within your company by giving you the right tools to do so. For instance, their service allows you to create a virtual newsroom, sets up effective communication channels between your team members, and even creates a social environment that can support your employee’s wellbeing.

If you’re already on SharePoint, the real bottleneck usually isn’t the software — it’s visibility. Default pages bury announcements under bland layouts, so news that should land just doesn’t. A no-code intranet design platform like ShortPoint gives comms teams the visual building blocks — hero banners, news carousels, video sections, image galleries — to make internal updates look as polished as a marketing landing page, without IT tickets or developer time.

2.   Plan Its Installation and Adoption

However, before you can use it to communicate with your team, adopting the intranet can be more difficult than you first expect. To make sure that you can implement this new technology easily within your company, you should make sure that all of your staff have accurate information about the intranet and its uses, and that they get training on how to use it appropriately. Developing a plan for its installation can help you to make sure that its adoption goes successfully and that an important stage is not missed out.

3.   Allow for Two-Way Communication

Although some managers only use the intranet to tell their employees about the latest news, the best way that you can use the intranet to communicate with your team is to set up two-way communication between you and your team members. This will ensure that you can both share important events with them and that they can inform you of any happenings going on within your company or problems that arise. This can limit miscommunication and communication issues and ensure that every member of your company can contact each other on a level footing.

4.   Expand to Mobile

However, the intranet does not need to be simply used within your office space. If you use the intranet solely in your workplace, then you will be missing important opportunities to communicate with your team. Instead, you should expand your intranet to be adaptable on different gadgets, such as your mobile phone. This will ensure that your employees are never completely off the grid and that you can contact them for information at any time.

5.   Get Feedback on its Usage

However, although the intranet may help you to communicate with your employees, it is still important to be receptive to their concerns about the software in question. To make sure that everyone is happy with intranet communication and that there are no problems, you should get regular feedback. This can then help you to make improvements that will allow you to better communicate with your staff in the future.